Electronic Data Interchange (EDI)

Our Electronic Data Interchange (EDI) allows you to send and receive shipment and billing information automatically via a secure, direct connection between your computer system and ours.

Benefits Include:

  • Increased efficiency
  • Reduced administrative costs
  • Reduced paper flow and handling
  • Fewer manual interventions
  • No redundant data entry

EDI Information for your IT Team

To get started integrating our EDI into your systems, you can either:

EDI Sets

Set NameDescription
204 Motor Carrier Shipment Information
(ver. 4010)
The EDI 204 is used to tender loads of freight. The EDI 204 is used in conjunction with the EDI 990 response to a load tender. The 204 will include all of the shipment information which includes the origin (ship from), destination (ship to), shipment number and other relevant reference numbers. This customer-provided information is translated and is used to create the pickup and associates the information to the freight bill.
990 Response to a Load Tender The EDI 990 is a response from a carrier that indicates whether the load was accepted or rejected.   An accepted load indicates that Estes will handle the freight. 
211 Motor Carrier Bill of Lading
(ver. 4010)
The customer-provided information is translated, and the freight bill is generated from the EDI 211 electronic bill of lading data. If all of the information is provided by the shipper, the billing clerk simply verifies the information against the paperwork provided at pickup. Auto-creating these freight bills benefits the shipper by preventing keying errors and accelerating freight processing.
214 Shipment Status Message
(ver. 4010)
The 214 EDI set provides our customers with information about the status of their shipments. Many different statuses can be reported, which eliminates the need for the customer to call about their shipment's disposition.
212 Motor Carrier Delivery Trailer Manifest
(ver. 4010)
The Motor Carrier Delivery Trailer Manifest Transaction Set (EDI 212) - This transaction set can be used to allow motor carriers to provide consignees or other interested parties with the contents of a trailer, containing multiple shipments, that has been tendered for delivery.
210 Freight Details and Invoice
(ver. 4010)
The 210 EDI set is electronic invoicing. Billing electronically eliminates paper flow and handling for both Estes and our customers. It cuts down on the amount of administrative effort involved in billing (for Estes) and paying (for our customers) of invoices. When combined with customers sending 820s and remittance advice, the process becomes much more streamlined and efficient.
997 Functional Acknowledgement
(ver. 4010)
A Functional Acknowledgement (EDI 997) serves as a response, or electronic receipt, to confirm the delivery of information. It can be sent by any trading partner in response to an individual EDI message or a group of messages.
820 Payment Order/Remittance Advice
(ver. 4010)
Estes encourages the use of the 820 for remittance purposes. Although a transfer of funds is desirable, an 820 Remittance and a mailed check are acceptable. Estes automatically applies payment based on its 10-digit freight bill number provided in the 820, which prevents payment application errors.

Kleinschmidt Inc is the EC Gateway/EDI VAN we use to move data. Kleinschmidt supports all EDI standards as well as proprietary formats (flat files) and translation services between any of these formats. The company also supports many alternative means of communication and provides real-time interconnect to all major and many smaller VANs. You can contact Kleinschmidt at www.kleinschmidt.com.

How the EDI Sets Work Together

The EDI process begins with the 211 Motor Carrier Bill of Lading or the 204 Motor Carrier Shipment Information. These are used by the customer in order to create and send a freight bill (EDI 211) or a pickup request (EDI 204) to Estes.

If requested by the customer, Estes sends the 990 Response to a Load Tender in response to the EDI 204 to indicate whether the pickup request was accepted or rejected.

Once the shipment is accepted and on its way, the 214 Shipment Status Message is sent from Estes to the customer in order to provide shipment status information. A 212 manifest can also be sent when the shipment is loaded on a trailer manifest.

After the freight is delivered, the 210 Freight Details and Invoice is sent from Estes to the customer. In order to pay an invoice or send remittance advice, the customer can then use the 820 Payment Order/Remittance Advice along with a transfer of funds or a mailed check.

The EDI 997 transaction set, known as the Functional Acknowledgment, is sent as a response to other EDI transactions received.